Requirements for Counselors and Sponsors

The safety of all campers, counselors, sponsors, and other participants is of utmost importance to Camp Copass. Those who serve with children at Camp Copass are held to an especially high accountability, so we appreciate your full cooperation with the requirements listed below. Thank you in advance for your timely attention to these important items.

*The following apply to all adults attending camp as a sponsor, counselor, staffer, or pastoral staff member

Mail the following paperwork to Camp Copass at least TWO WEEKS PRIOR TO YOUR CAMP’S START DATE:

  • Background Checks (NATIONAL criminal AND NATIONAL sex offender FOR THIS YEAR)
  • Child Protection Training (CPT) Certificate of Completion
  • Pastor reference form SIGNED BY THE PASTOR

Information should be mailed to:

Camp Copass, ATTN Denise Springer
8200 E. McKinney Street
Denton, TX 76208

Important: Visitor Policy Update

In order to ensure the safety and security of our campers, Camp Copass has implemented a NO VISITOR POLICY DURING ALL SUMMER CAMPS (effective 6/1/19).

We require every staff member, volunteer, counselor/sponsor, worship/band leader, etc. to be background checked yearly and to have completed the Child Protection Training as required before being allowed on the campgrounds. It would be irresponsible and negate all of our efforts if we allowed visitors.

Read More Info

1. Criminal and Sex Offender Background Checks

  • Perform BOTH a NATIONAL criminal and NATIONAL sex offender background check on each adult and print the results.
  • Reports must show the search criteria and the complete results.
  • Search for each name used throughout the person’s life.
  • Background checks must be FOR THE CURRENT YEAR.
  • Searches must be NATIONAL searches.
  • Both a criminal and a sex offender search are required.
  • Background Check FAQ
  • Options to meet this requirement:  (1) Use your own search provider and mail us the hard copy results/reports or (2) Pay Camp Copass $15 per person to run the background checks.  For the second option, a legible, fully completed and signed Consent for Background Check is required for each person. These must be sent to Camp Copass no later than 2 weeks before your camp begins. Please send your payment for the reports to Camp Copass along with the consent forms. We will notify you if there are any problems with the reports.

2. CPT Video Information

  • The State-mandated Child Protection Test is required for anyone 18 years of age or older.
  • The training is good for two years, but Camp Copass encourages you to do it every year to keep the information, warning signs, and other protective measures at the forefront of every adult’s mind.
  • You must keep copies of CPT Certificates if you want to use them for two years.
  • You must mail Camp Copass the copy the second year.

3. CPT Completion Certificates

  • The Exams are automatically graded and a CPT Certificate is generated for each person following completion of the test.
  • Each person must score a minimum of 70% on the exam in order to serve at camp.
  • View CPT Video

4. Pastor Reference Form

  • Complete a Pastor Reference Form for the adults in your group.
  • List every adult on the form. The form must be signed and dated by the church pastor, children’s minister, youth minister, or other member of the ministerial staff.
  • Download/Complete Pastor Reference Form

5. Mail ALL required paperwork to Camp Copass

The following documents must be mailed to Camp Copass at least two weeks prior to your camp start date:

  • Background Checks (NATIONAL criminal AND NATIONAL sex offender FOR THIS YEAR)
  • Child Protection Training (CPT) Certificate of Completion
  • Pastor reference form SIGNED BY THE PASTOR

Mail the completed forms to Camp Copass at:

Camp Copass, ATTN: Denise Springer
8200 E. McKinney Street
Denton, TX 76208